bookkeeper nanaimo, bookkeeper, bookkeeping, marketing, payroll, nanaimo bc, bc

Small business owners and professionals are discovering that outsourcing your bookkeeping saves payroll, overhead cost and it is a giant step in freeing up valuable time.  For many owners, just the effort of hiring, training, and managing a bookkeeper can take as much as 5 hours a week and if you are doing the books yourself, the numbers are even worse.  As a business owner, your time is best spent doing what you do well — working with customers.


Save You Money:

• Efficient bookkeeping. A knowledgeable bookkeeper will get your bookkeeping done quickly and efficiently, meaning less time spent on bookkeeping.
• Decreased employee costs. You only pay a part-time bookkeeper when they are actually doing bookkeeping. You don't pay benefits to your part-time bookkeeper and you don't incur payroll taxes or the costs of training and turnover.
• Decreased accounting costs. By increasing the accuracy of your books, an experienced bookkeeper will save you money at tax time.

Allow you to Focus on Your Business:

• By turning over your bookkeeping to a qualified bookkeeper, you can focus on your expertise: running your business.

Provide Useful Feedback:

• A skilled bookkeeper will know how to structure your books in such a way as to provide the maximum feedback on your business results.

Bookkeeping

1. New company set up including Chart of Accounts.
2. Payroll services (Including remittances, T4's, ROE's)
   
3. Input transactions into the General Journal.
4. Set up customer and vendor lists and maintain as required.
5. Follow up with clients by telephone for collection of payment on past due invoices.
6. Prepare invoices and send to clients via email or land mail.
7. Remind clients of invoice due dates.
8. Prepare and email/mail out past due letters.
9. Online bill payments.
10. Generate reports as required.

 Marketing

1. Website Design.
2. Search Engine Optimization (SEO).
3. Setup blogs and provide instruction on how to use them.
4. Facebook and Twitter account setup and optimization.
5. Create, send, and monitor email marketing campaigns.

 Desktop Publishing

1. Create and design advertisements, brochures, rack cards, flyers, business cards, coupons, and gift certificates.
2. Create and design business forms.
3. Create and design letterhead.
4. Create and design invoice templates.
5. Create and design greeting cards, invitations, and postcards.
6. Compile information from the client for preparation and type newsletters.

 Document Preparation/Word Processing

1. Type up letters and other correspondence for printing on client letterhead.
2. Format and edit meeting minutes, reports, business proposals, manuscripts, theses, dissertations, instruction manuals, training materials, term papers, essays, and contracts.
3. Format and type up instruction manuals, training manuals, and teaching materials including images, diagrams, and charts.
4. Format and design business forms and templates in MS Word according to client’s specific requirements.
5. Type up labels for a mail out or for your filing system.
6. Format and type up policies and procedures or standard operating procedures and edit as required.
7. Design and format PowerPoint presentation including inserting images, diagrams, and charts.
8. Document scanning
9. PDF conversion MS office documents to PDF format.

 Databases and Spreadsheets

1. Set up and enter information pertaining to customers, vendors, employees, and inventory into a database or spreadsheet.
2. Enter information from client and customer business cards into database or spreadsheet.
3. Create mail merge correspondence for bulk mailings including labels.
4. Verify contact information in the database or spreadsheet by calling clients or customers to ensure all information is current.
5. Design a customer database or spreadsheet for monitoring and tracking order history, invoices, payment status, and products or services most frequently ordered.
6. Design a vendor database or spreadsheet for monitoring and tracking orders, bills and invoices, payments, and products.
7. Compile survey information and calculate results.

 

For some of you, record-keeping will consist of throwing receipts in a shoebox.  Some additional, perhaps more organized options, include:

• Multiple file folders
• Expanding file box
• Ring binder
• Software program
• Physical ledger

• Keep your business and personal expenses separate
• Keep a separate bank account for your business and if using a credit card, get a separate one for your business expenses
• Get receipts or invoices for all business expenses and keep them in a monthly file.  At the end of the month, attached these to your bank statement and make sure none are missing.
• Keep a log of your business travel in your vehicle.  Note the kilometer reading on the odometer at the beginning of the financial year and then enter the kilometers by date each time you use the vehicle for a business purpose.  Keeping your log in the glove box or on the dash of your vehicle will make this easy. If you have more than one vehicle for business purposes, keep a log in each.
• Keep all your business records for a particular tax year together and in one place.
• Keep your business records for at least six years after they are prepared, obtained, or the transactions completed (whichever occurs later)  If you get audited or need to prove anything to the tax office, you are require to have kept your records.  It is also useful if you choose to sell your business.
• Maintain an Asset Purchase Listing (equipments, vehicles, real estate used in business)

Consider whether your current method of record-keeping is a good fit. Are you always losing papers, or behind on entering data, or finding that you have no place to put some category of receipt? These problems can be solved by choosing or creating a record-keeping method. Just make sure you get a large enough shoebox.